Shipboard accommodation with daily housekeeping; all meals, snacks, soft drinks and juices on board; beer and house wine during dinner; all shore landings per the daily program; leadership throughout the voyage by experienced expedition leader; all Zodiac transfers and cruising per the daily program; formal and informal presentations by expedition team and special guests as scheduled; photographic journal documenting the voyage; a pair of waterproof expedition boots on loan for shore landings; official Quark Expeditions® parka to keep; coffee, tea and cocoa available around the clock; hair dryer and bathrobe in every cabin; comprehensive onboard materials, including a map and an informative Arctic Reader; all miscellaneous service taxes and port charges throughout the program; all luggage handling aboard ship; Emergency Evacuation Insurance for all passengers to a maximum benefit of USD $500,000 per person; Greenland voyages cruise passenger tax.
Mandatory Transfer Package ($1,695 for 2020, which includes one night’s pre-expedition hotel accommodation in Reykjavik; group transfer from the Reykjavik hotel to the ship on day 2; charter flight from Reykjavik to Kangerlussuaq; group transfer from the ship to the Kangerlussuaq airport on disembarkation day; charter flight from Kangerlussuaq to Reykjavik; group transfer from Reykjavik airport to hotel on disembarkation day; one night’s post-expedition hotel accommodation in Reykjavik; shuttle transfer to Keflavik airport on last day of itinerary); international airfare; arrival and departure transfers, except where listed in the Mandatory Transfer Package; passport and visa expenses; government arrival and departure taxes not mentioned above; meals ashore unless otherwise specified; baggage, cancellation, interruption and medical travel insurance—strongly recommended; excess-baggage fees on international flights; mandatory waterproof pants for Zodiac cruising, or any other gear not mentioned; laundry, bar, beverage and other personal charges unless specified; phone and Internet charges; voluntary gratuity at the end of the voyage for shipboard staff and crew; additional overnight accommodation; any adventure options.
Payment & Cancellation
In order to confirm this trip, a deposit of 20% of the total trip cost is required per person at time of booking. The balance of the trip price is due 120 days before the departure date. Special holiday payment and cancellation terms may apply. Guests who must cancel their trip for any reason must do so in writing. Standard cancellations are subject to the following per-person penalties, based on number of days prior to departure:
Up to 180 days – $1,250 administration fee
179 to 120 days – 100% of deposit
119 to 0 days – 100% of total trip cost
Terms & Conditions
This trip is subject to AdventureSmith Explorations Terms and Conditions. Please read this information carefully and call us if you have any questions. A Traveler Information Form, which includes a release of liability, must be completed and signed by all travelers. Your Adventure Specialist will send you a unique link to complete this form along with a packing list and extensive pre-departure and travel insurance information upon booking confirmation.
Arrival & Departure
The Best of the Western Arctic cruise begins and ends in Reykjavik, Iceland (KEF). We highly recommend arriving one day prior to your trip start date in case of any flight delay, cancellation or lost luggage issues. Plan flights to arrive to Reykjavik anytime on day 1 of the itinerary. Embarkation is on day 2 after a group charter flight from Reykjavik to Kangerlussuaq, Greenland. Disembarkation is between 7:00 and 8:00am on day 19 of the itinerary in Kangerlussuaq, Greenland, followed by a return charter flight to Reykjavik. Plan flights to depart Reykjavik on day 20 of the itinerary anytime; however, AdventureSmith strongly suggests that a flexible air ticket be held for your journey home in case you need to change your travel arrangement following a delay of the return flight from the Arctic. Airport transfers are not included. If you would like assistance with international flights, please visit our Booking Flights resource page.
Group charter flights between Reykjavik and Kangerlussuaq are required on this trip’s itinerary; see the Mandatory Transfer Package information listed in this trip’s Exclusions (Rates & Dates tab). The flight to the Arctic is expected to depart after breakfast on day 2 of the itinerary. Although the flight will have a scheduled departure time, there is significant variability based on weather conditions. Be prepared to depart the hotel for the airport on the group transfer at any time. There is a strict luggage limit of 50 lbs (23 kg) checked luggage and 17 lbs (8 kg) cabin baggage on the flights to and from Kangerlussuaq. Should you have additional luggage, it can be stored at the hotel in Reykjavik. There is no option to pay for additional luggage. On day 19 of the itinerary, the ship is scheduled to arrive at the pier between 7:00am and 8:00am local time. Disembarkation follows breakfast, with a transfer to the airport for the return charter flight to Reykjavik.
Various optional activities may be available on your Best of the Western Arctic cruise. The following table details what activities may be available on each departure and their per-person cost. The sea kayaking program must be reserved in advance. One-time paddling excursions are available for those who want something less in-depth than the full sea kayaking program; no experience is necessary. Each departure’s first paddling excursion may be pre-booked and all subsequent outings are booked on the ship. Please contact AdventureSmith to reserve activity space with your booking. For the 2020 season (K) sea kayaking is $695; (P) one-time paddling excursion is $195; (S) snowshoeing is included; (H) hiking is included.
Select double-occupancy cabins may be available for single occupancy with a single supplement fee. Solo travelers willing to share can reserve a triple or twin-shared cabin, where you will be matched with a person of the same gender. If the other cabin berth goes unsold, you will be guaranteed the double rate. Single travelers wishing to book a double-occupancy cabin may do so at 1.7x (2x for Premium cabins) the per-person listed rate in select cabins based upon availability. Premium Cabins are as follows:
Ocean Adventurer: Superior, Deluxe, Suite & Owner’s Suite
Families & Children
At date of embarkation, a minimum age restriction of 8 years and minimum height and weight requirements (weight of 64lbs or 29kg and 48 in. or 1.2 m. tall) must be met. Children under 16 years of age must be supervised by a parent/guardian at all times, and may not participate in adventure options.
Emergency evacuation insurance, to a maximum benefit per paying traveler of $500,000 USD, is included in the cost of this trip through Travelex Insurance. Additionally, due to the remoteness of the areas on this expedition, travelers are strongly recommended to have a minimum US$50,000 (or equivalent) of emergency medical coverage. We highly recommend our travelers additionally protect their investment to include trip cancellation and other benefits. Our partners at Travelex offer a variety of plans and policies to fit every trip and budget. You must purchase your travel insurance policy within a defined period for it to cover pre-existing medical conditions; refer to plan details. Learn more about travel insurance or get a free quote.
Read this itinerary as a guide only; the exact route and program varies according to ice, weather conditions, wildlife encountered and the captain’s discretion. Flexibility is the key to the success of any Arctic expedition.