Charter flights between Paris, France, and Longyearbyen, Spitsbergen; all meals while on board the ship; captain’s welcome cocktail and gala dinner; “open bar” (pouring wines, house champagne, alcohol except premium brands); evening entertainment and events; room service; highly qualified bilingual French/English expedition team; lectures presented by the expedition team; Zodiac and shore excursions; park entry fees into protected areas; complimentary unlimited Wifi on board; port fees and taxes (except for child passengers–see Families & Children); gratuities; activities indicated in cruise documents.
Other meals and services not mentioned in the program; optional add-on excursions or packages; ground services before or after the cruise; visa expenses; possible immigration reciprocity taxes; gratuities for the local guide; luggage handling; beverages beyond those in Inclusions; laundry, hair salon, spa treatments, onboard medical consultations and other personal charges; cancellation, luggage, assistance, repatriation, medical and insurance of any kind.
Payment & Cancellation
In order to confirm this trip, a deposit of 25% of the total trip cost is required per person at time of booking. The balance of the trip price is due 90 days before the departure date. Special holiday payment and cancellation terms apply. Guests who must cancel their trip for any reason must do so in writing. Standard cancellations beyond 14 days after booking confirmation are subject to the following per-person penalties, based on number of days prior to departure:
181 days or more – $250
180 to 91 days – 25% of total trip cost
90 to 0 days – 100% of total trip cost
Terms & Conditions
This trip is subject to AdventureSmith Explorations Terms and Conditions. Please read this information carefully and call us if you have any questions. A Traveler Information Form, which includes a release of liability, must be completed and signed by all travelers. Your Adventure Specialist will send you a unique link to complete this form along with a packing list and extensive pre-departure and travel insurance information upon booking confirmation.
Arrival & Departure
The Polar Immersion in Svalbard voyage begins and ends in Paris, France (CDG). We highly recommend arriving one day prior to your trip start date in case of any flight delay, cancellation or lost luggage issues. Recommended flight arrival and departure times are specific to each voyage; consult your Adventure Specialist for guidelines relating to your departure. If you would like assistance with international flights, please visit our Booking Flights resource page.
Round-trip Economy class group charter flights between Longyearbyen, Spitsbergen, and Paris, France, are included with this trip’s itinerary. The charter flights are unique per departure and details will be confirmed in advance. There is a luggage limit of 50 lbs (23 kg) checked luggage and 18 lbs (8 kg) cabin baggage for Economy class. Additional Economy class baggage allotment can be requested and purchased and is based on availability. Business Class seating is available upon request and may incur an additional charge. The luggage limit for business class is two 50 lbs (23 kg) checked luggage and 22 lbs (10 kg) cabin baggage.
Various optional, included activities may be available on your Polar Immersion in Svalbard voyage: kayaking, citizen science, exploration by hovercraft, polar plunge, walking, hiking, ice fishing and snowshoeing. Additional activities include practicing photography, Zodiac cruising and shore-based excursions. In addition to these off-ship excursions, a multitude of onboard activities keep guests engaged, including live music, dance and theater; spa treatments; exercise and stretching classes; specialty food, wine and cocktail tastings; organized games; and lectures by guides and possible special guests.
Select double-occupancy cabins may be available for single occupancy with a single supplement fee. This supplement may vary depending on cabin category and remaining availability per departure. A willing-to-share program is not available. Triple and quadruple rates may be available in select cabin categories; contact AdventureSmith for details.
Families & Children
Children 8 years and older at time of travel are welcomed on this expedition. Children 8 to 17 years old at time of travel pay only port fees and taxes when sharing a cabin with two full-fare adults. Contact AdventureSmith for details.
A medical form for all travelers, signed by their doctor, is required for every departure. Travelers are also highly encouraged to have full and adequate travel insurance covering the risks of cancellation, assistance being required, emergency medical evacuation and repatriation, damages to and loss of baggage, and medical expenses. In addition, we highly recommend our travelers protect their investment with travel insurance that includes trip cancellation and other benefits. Our partners at Travelex Insurance offer a variety of plans and policies to fit every trip and budget. Coverage for a pre-existing medical condition is also available if you purchase the Travel Select plan within 15 days of the initial trip payment; refer to plan details. Learn more about travel insurance or get a free quote.
Read this itinerary as a guide only; the exact route and program varies according to ice, weather conditions, wildlife encountered and the captain’s discretion. Flexibility is the key to the success of any Arctic expedition.