Voyage aboard the indicated vessel in the itinerary; all meals throughout the voyage aboard the ship including snacks, coffee and tea; all shore excursions and activities throughout the voyage by Zodiac; program of lectures by noted naturalists and leadership by experienced expedition staff; free use of rubber boots and snow shoes; transfers and baggage handling between the airport, hotels and ship only for those passengers on the group flights to and from Longyearbyen; all miscellaneous service taxes and port charges throughout the program; AECO fees and governmental taxes; comprehensive pre-departure material.
Any airfare, whether on scheduled or charter flights; pre- and post-cruise land arrangements; passport and visa expenses; government arrival and departure taxes; meals ashore; baggage, cancellation and personal insurance (which is strongly recommended); excess baggage charges and all items of a personal nature such as laundry, bar, beverage charges and telecommunication charges; the customary gratuity at the end of the voyages for stewards and other service personnel aboard (guidelines will be provided).
Payment & Cancellation
In order to confirm this trip, a deposit of 20% of the total trip cost is required per person at time of booking. The balance of the trip price is due 90 days before the departure date. Special holiday payment and cancellation terms may apply. Guests who must cancel their trip for any reason must do so in writing. Standard cancellations are subject to the following per-person penalties, based on number of days prior to departure:
Up to 90 days – 100% of deposit
89 to 60 days – 50% of total trip cost
59 to 0 days – 100% of total trip cost
Terms & Conditions
This trip is subject to AdventureSmith Explorations Terms and Conditions. Please read this information carefully and call us if you have any questions. A Traveler Information Form, which includes a release of liability, must be completed and signed by all travelers. Your Adventure Specialist will send you a unique link to complete this form along with a packing list and extensive pre-departure and travel insurance information upon booking confirmation.
Arrival & Departure
The main North Spitsbergen cruise begins and ends in Longyearbyen, Norway (LYR). Longyearbyen is only accessed via flights from Oslo, Norway (OSL). Some flights arrive very early in the morning, before standard hotel check-in; in these cases, we recommend booking an extra hotel night or arranging a day room option. We highly recommend arriving one day prior to your trip start date in case of any flight delay, cancellation or lost luggage issues. The following Arrival & Departure Guidance is for 2020; details for 2021 to be confirmed upon booking:
Plan flights to arrive to Longyearbyen by 3:00pm on day 1 of the itinerary. Embarkation time is between 4:00 and 5:00pm on day of departure, with a 6:00pm departure. Transfers in Longyearbyen are provided on specified group flights. Travelers arriving on independently arranged flights should make their own way to the port on day of embarkation and to the airport upon disembarkation.
Disembarkation is after breakfast on day 8 of the itinerary. Plan flights to depart Longyearbyen no earlier than 2:30am on day 8. If you would like assistance with international flights, please visit our Booking Flights resource page.
Guided shore excursions, walks, wildlife spotting and Zodiac cruises are included in the fare and will be offered to all passengers during each voyage. Every day there will be excursions on land, weather and ice permitting. The landings will take 3 to 6 hours per day over untracked area. According to circumstances (the weather, the ice-situation or the passengers’ wishes) the program can sometimes be adjusted. Ample time will be devoted to wildlife, vegetation, geography and history.
On special Basecamp themed departures in 2021 aboard Ortelius (June 17 and June 24), enjoy the additional free activities of kayaking, hiking/snowshoeing and a photography workshop. Polar diving is available (limited capacity) for $550 per person, but you must be advanced in experienced in dry suit and cold-water diving. Contact AdventureSmith for further details and to pre-book.
Single travelers wishing to book a double-occupancy cabin may do so at 1.7x the per-person Twin or Superior listed rates. Single travelers wishing to book on a “sharing basis” may do so at no additional cost in Twin, Triple or Quadruple categories upon availability.
Families & Children
Upon request (some voyages may be excluded), children under 16 years old with parents may receive a 40% discount in the following cabins: Grand Suite, Superior, Triple (1 child sharing with 2 parents/adults) and Quadruple (1 child sharing with 3 parents/adults, or 2 children sharing with 2 parents/adults). Parents are entirely responsible for their children at all times, on land and on board; there is no onboard day care or nursery facility.
Emergency medical evacuation insurance is mandatory for this trip, with a minimum recommended coverage of $100,000 per person. Trip cancellation insurance is optional but highly recommended. Our partners at Travelex Insurance offer a variety of plans and policies to fit every trip and budget. You must purchase your travel insurance policy within 15 or 21 days of booking (depending on plan) for it to cover pre-existing medical conditions; refer to plan details. Learn more about travel insurance or get a free quote.
Read this itinerary as a guide only; the exact route and program varies according to ice, weather conditions, wildlife encountered and the captain’s discretion. Flexibility is the key to the success of any Arctic expedition.