1 pre-voyage hotel night; group transfer to the ship on day of embarkation; shipboard accommodation; all meals on board throughout the voyage; tea and coffee station 24 hours daily; all scheduled landings/excursions (subject to weather and ice conditions); leadership throughout the voyage by experienced expedition leader & expedition team; branded Poseidon Expeditions parka; rubber boots for shore landings for the time of the cruise; welcome and farewell cocktails; all port fees; group transfer to airport or central location upon disembarkation; pre-departure materials; digital voyage Log.
Airfare; visa and passport fees (if applicable); luggage and trip cancellation insurance; soft drinks and alcoholic beverages other than those for special events and celebrations; personal expenses such as laundry, telecommunication charges, etc.; staff gratuities; and Emergency Evacuation Insurance to a minimum benefit of $150,000 USD per person.
Payment & Cancellation
In order to confirm this trip, a deposit of 20% of the total trip cost is required per person at the time of booking. The balance of the trip price is due 90 days before the departure date. Special holiday payment and cancellation terms may apply. Guests who must cancel their trip for any reason must do so in writing. Standard cancellations are subject to the following per-person penalties, based on number of days prior to departure:
Up to 120 days – $750 cancellation fee
119 to 91 days – 100% of deposit
90 to 0 days – 100% of total trip cost
Terms & Conditions
This trip is subject to AdventureSmith Explorations Terms and Conditions. Please read this information carefully and call us if you have any questions. A Traveler Information Form, which includes a release of liability, must be completed and signed by all travelers. Your Adventure Specialist will send you a unique link to complete this form along with a packing list and extensive pre-departure and travel insurance information upon booking confirmation.
Arrival & Departure
For the 14-day Arctic Odyssey itinerary, plan flights to arrive into Longyearbyen, Spitsbergen, (LYR) anytime the day before embarkation. Longyearbyen is only accessed via flights from Oslo, Norway (OSL). Some flights arrive very early in the morning, before standard hotel check-in; in these cases, we recommend booking an extra hotel night or arranging a day room option. The estimated disembarkation time is after breakfast, between 8:00am and 9:00am on the last day of the itinerary. Plan flights to depart Reykjavik no earlier than 12:00pm noon. If you would like assistance with international flights, please visit our Booking Flights resource page.
Hiking, Zodiac cruising, lectures, workshops and an expert photography guide on board each voyage are optional and included. Kayaking may be available on your Arctic Odyssey cruise for $655. Experience rugged coastlines and remote waters that very few people have paddled or labyrinthine expanses of sea ice in the Arctic Ocean, all from sturdy and stealthy sea kayaks. Please contact AdventureSmith to reserve activity space with your booking.
Single travelers wishing to book a double-occupancy cabin may do so at 1.7x the per-person listed rate in Main Deck Suite, Classic Suite and Superior Suite; and 2x the per-person listed rate in Deluxe Suite, Premium Suite and Owner’s Suite, based upon availability. Cabin share is available only in the following categories: Triple Classic, Main Deck Suite, Classic Suite and Superior Suite.
Families & Children
Children must be at least 12 years of age to participate in this trip; however, on a case-by-case basis, children ages 6-11 may be accepted with additional screening.
Emergency evacuation insurance is mandatory for this trip, with a minimum recommended coverage of $150,000 USD per person, but is not included in the cost of this trip. In addition to the emergency evacuation insurance, we highly recommend our travelers protect their investment with travel insurance that includes trip cancellation and other benefits. Our partners at Travelex offer a variety of plans and policies to fit every trip and budget. You must purchase your travel insurance policy within 15 or 21 days of booking (depending on plan) for it to cover pre-existing medical conditions; refer to plan details. Learn more about travel insurance or get a free quote.
Read this itinerary as a guide only; the exact route and program varies according to ice, weather conditions, wildlife encountered and the captain’s discretion. Flexibility is the key to the success of any Arctic expedition.