Shipboard accommodation with daily housekeeping; all meals and snacks on board; soft drinks and juices on board; beer and house wine during dinner; all shore landings per the daily program; leadership throughout the voyage by experienced expedition leader; all Zodiac transfers and cruising per the daily program; formal and informal presentations by the expedition team and special guests as scheduled; photographic journal documenting the expedition; waterproof expedition boots on loan for shore landings; official Quark Expeditions® parka to keep; coffee, tea and cocoa available around the clock; complimentary reusable water bottle; hair dryer and bathrobe in every cabin; comprehensive onboard materials, including a map and an informative Arctic Reader; all miscellaneous service taxes and port charges throughout the program; all luggage handling aboard the ship; emergency evacuation insurance to a maximum benefit of US $500,000 per person; transfers between Longyearbyen town center and port on embarkation and disembarkation day.
Mandatory Transfer Package (2020 approximate package price is $895 and includes one night’s pre-expedition hotel night at Oslo airport hotel, charter flight from Oslo to Longyearbyen, arrival and departure transfers in Longyearbyen, and charter flight from Longyearbyen to Oslo); international airfare; arrival and departure transfers in Oslo; passport and visa expenses; government arrival and departure taxes not mentioned above; meals ashore unless otherwise specified; baggage, cancellation, interruption and medical travel insurance (strongly recommended), or insurance of any kind; excess baggage fees on international flights; mandatory waterproof pants for Zodiac cruising, and any gear not mentioned; laundry, bar, beverage and other personal charges unless specified; phone and internet charges; voluntary gratuity at the end of voyage for shipboard staff and crew; additional overnight accommodation; any adventure options or excursions.
Payment & Cancellation
In order to confirm this trip, a deposit of 20% of the total trip cost is required per person at time of booking. The balance of the trip price is due 120 days before the departure date. Special holiday payment and cancellation terms may apply. Guests who must cancel their trip for any reason must do so in writing. Standard cancellations are subject to the following per-person penalties, based on number of days prior to departure:
Up to 180 days – $1,250 administration fee
179 to 120 days – 100% of deposit
119 to 0 days – 100% of total trip cost
Terms & Conditions
This trip is subject to AdventureSmith Explorations Terms and Conditions. Please read this information carefully and call us if you have any questions. A Traveler Information Form, which includes a release of liability, must be completed and signed by all travelers. Your Adventure Specialist will send you a unique link to complete this form along with a packing list and extensive pre-departure and travel insurance information upon booking confirmation.
Arrival & Departure
The Spitsbergen Highlights: Expedition in Brief cruise begins and ends in Oslo, Norway (OSL). Plan to arrive any time on day 1 of the itinerary. Check in time for the included group hotel is 3:00pm on day 1. We highly recommend arriving one day prior to your trip start date in case of any flight delay, cancellation or lost luggage issues. An included group flight (with airport transfer) to Longyearbyen is on day 2 of the itinerary. The scheduled flight time will be communicated in your final documents.
On day 7 of the itinerary, the ship is scheduled to arrive at the pier between 7:00am and 8:00am local time. Disembarkation follows breakfast, with a transfer downtown or to your hotel. Plan flights to depart Oslo no earlier than three hours following arrival of your group charter flight from Longyearbyen on day 7. If you would like assistance with international flights, please visit our Booking Flights resource page.
Group charter flights between Oslo and Longyearbyen are required on this trip’s itinerary; see the Mandatory Transfer Package information listed in this trip’s Exclusions (Rates & Dates tab). The flight to Longyearbyen is expected to depart early on day 2 of the itinerary. There is a luggage limit of 50 lbs (23 kg) checked luggage and 17 lbs (8 kg) cabin baggage on the flights to and from Oslo; additional baggage incurs an added cost. On day 12 of the itinerary, the ship is scheduled to arrive at the pier between 7:00 and 8:00am local time. Disembarkation follows breakfast, with a transfer to the airport for the return charter flight to Oslo.
Various optional activities may be available on your Spitsbergen Highlights: Expedition in Brief cruise at the following per person costs: sea kayaking for $695 (2020) and one-time paddling excursion for $195 (2020). Hiking, Zodiac cruising, daily presentations, photography guides and the polar plunge are optional and included. Sea kayaking is arranged in small groups of 10 people, multiple times per voyage, and only conducted during calm weather conditions. You must have some prior kayaking experience, including the capability to do a wet exit. Each departure’s first paddling excursion may be pre-booked and all subsequent outings are booked on the ship. Contact AdventureSmith for more details and to reserve your spot on these adventure activities.
In addition to listed Single cabin rates, select double-occupancy cabins may be available for single occupancy with a single supplement fee. Solo travelers willing to share can reserve a triple or twin-shared cabin, where you will be matched with a person of the same gender. If the other cabin berth goes unsold, you will be guaranteed the double rate. Single travelers wishing to book a double-occupancy cabin may do so at 1.7x (2x for Premium cabins) the per-person listed rate in select cabins based upon availability. Premium Cabins are as follows:
Ocean Adventurer: Superior, Deluxe, Suite & Owner’s Suite
World Explorer: Superior Suite, Deluxe Suite & Owner’s Suite
Families & Children
At date of embarkation, a minimum age restriction of 8 years and minimum height and weight requirements (weight of 64lbs or 29kg and 48 in. or 1.2 m. tall) must be met. Children under 16 years of age must be supervised by a parent/guardian at all times, and may not participate in adventure options.
Emergency evacuation insurance, to a maximum benefit per paying traveler of $500,000 USD, is included in the cost of this trip through Travelex Insurance. Additionally, due to the remoteness of the areas on this expedition, travelers are strongly recommended to have a minimum US$50,000 (or equivalent) of emergency medical coverage. We highly recommend our travelers additionally protect their investment to include trip cancellation and other benefits. Our partners at Travelex offer a variety of plans and policies to fit every trip and budget. You must purchase your travel insurance policy within 15 or 21 days of booking (depending on plan) for it to cover pre-existing medical conditions; refer to plan details. Learn more about travel insurance or get a free quote.
Read this itinerary as a guide only; the exact route and program varies according to ice, weather conditions, wildlife encountered and the captain’s discretion. Flexibility is the key to the success of any Arctic expedition.