Accommodations; services of professional expedition leader(s) and assistants; Polar Rover excursions; helicopter excursion to female bears’ denning area; dog sledding excursion; evening wildlife and cultural presentations; all meals from dinner on day 1 through breakfast on final day; cold-weather gear, including a parka and boots during the trip; most gratuities; airport transfers on day 1 and final day; all activities and entrance fees; all taxes, permits and service fees.
Travel to and from the start and end point of the trip; alcoholic beverages; some gratuities; passport and visa fees (if any); optional activities; items of a personal nature (phone calls, laundry and internet, etc.); airline baggage fees; airport and departure taxes (if any); optional travel protection and medical evacuation insurance; required roundtrip Winnipeg-Churchill group flight package ($795 per person in 2019 or $895 per person in 2020, booked through AdventureSmith).
Payment & Cancellation
In order to confirm this trip, a nonrefundable deposit of $500 is required per person at time of booking. The balance of the trip price is due 120 days before the departure date. Special holiday payment and cancellation terms apply. Guests who must cancel their trip for any reason must do so in writing. Standard cancellations are subject to the following per-person penalties, based on number of days prior to departure:
Up to 121 days – 100% of deposit plus $100 cancellation fee
120 to 61 days – 50% of total trip cost
60 to 0 days – 100% of total trip cost
Terms & Conditions
This trip is subject to AdventureSmith Explorations Terms and Conditions. Please read this information carefully and call us if you have any questions. A Traveler Information Form, which includes a release of liability, must be completed and signed by all travelers. Your Adventure Specialist will send you a unique link to complete this form along with a packing list and extensive pre-departure and travel insurance information upon booking confirmation.
Arrival & Departure
The Ultimate Churchill Adventure Trip begins and ends in Winnipeg, Manitoba, Canada (YWG). We highly recommend arriving one day prior to your trip start date in case of any flight delay, cancellation or lost luggage issues. Plan flights to arrive to Winnipeg no later than 5:00pm on day 1 of the itinerary in order to participate in a mandatory group welcome briefing and dinner beginning at 7:00pm. Plan flights to depart Winnipeg anytime on the final day of the trip. If you would like assistance with international flights, please visit our Booking Flights resource page.
Required internal group flights on day 2 and day 6 between Winnipeg and Churchill are not included in the rate; see the mandatory transfer package information listed in this trip’s Exclusions.
The Ultimate Churchill Adventure Trip is a genuine wilderness experience, located in an exceptionally remote and rugged area that is accessed via a charter flight. Activities take place in this remote and rugged environment with unpredictable weather, so be prepared for a true wilderness adventure. Active days revolve around excursions to the tundra in polar rovers, watching for bears. A night is spent on the tundra in the polar rover, watching for the aurora borealis. Other daytime activities may include a possible scenic drive, free time in Churchill, dog sledding or an opportunity for a helicopter excursion over the tundra.
Single travelers wishing to book a double-occupancy room may do so at a $995 (2019 & 2020) supplement for the 7-day itinerary, in addition to the per-person listed rate in select cabins upon availability.
Families & Children
Due the expedition nature of this program, children must be 12 years old at time of departure.
Emergency medical evacuation insurance is mandatory for this trip, with a minimum recommended coverage of $250,000 per person. If you decline the operator’s insurance then you must provide proof of third party insurance. Trip cancellation insurance is optional but highly recommended. Protect your travel investment with insurance. Our partners at Travelex Insurance offer a variety of plans and policies to fit every trip and budget. You must purchase your travel insurance policy within 15 or 21 days of booking (depending on plan) for it to cover pre-existing medical conditions; refer to plan details. Learn more about travel insurance or get a free quote.
Read this itinerary as a guide only; the exact program varies according to wildlife and weather conditions. Polar bears are typically found in the Churchill area year-round with the highest concentration in October and November as the bears gather on the shores of Hudson Bay awaiting the annual freeze-up. Sometimes the best bear viewing is at the beginning of the season, sometimes it happens in the middle, and sometimes at the end—we never know for sure. Once Hudson Bay freezes, many of them depart. Historically, this has occurred in early December, but an unusually early cold spell sometimes happens, hastening their departure. Flexibility is the key to the success of any Arctic expedition.